Financial management
Timesheet for the calculation of personnel costs for EU projects at the University of KonstanzKonstanz
The University of Konstanz’s time sheet is based on the template of the EU office of the Federal Ministry of Education and Research that has been agreed on with the European Commission. It is only used to settle staff expenses and in auditing contexts.
You can find the templates for 2024 and subsequent years here
You can find the templates for 2017 until 2023 here
You can find the template for 2016 here (7th FRP and Horizon 2020)
You can find the template for 2015 here (7th FRP and Horizon 2020)
The template for 2015 is available here (7th FRP only)
All settlements of staff expenses are based on this time sheet, which will be checked during project audits. You can only claim reimbursements for actual, productive and project-specific staff expenses:
- the employee’s EU projects must be listed individually
- Please submit a cumulative indication of the remaining working hours (national and international research projects and teaching).
- Absences from work must be indicated.
Every staff member working on an EU project has to maintain his or her monthly time sheets as well as the annual time sheet and see to it that the printouts are countersigned by the corresponding project leader. The time sheets kept by professorial project leaders must be countersigned by the head of department. The time sheets should be sent to Project Administration regularly and as soon as possible (backdated no more than three months, i.e. the time sheet for April 2011 must be handed in by July 2011 at the latest).
VAT for EU projects in the 7th Framework Programme
For EU projects in the 7th Framework Programme, taxes such as VAT are not considered direct project expenses. As you cannot claim these expenses, they must be covered by the overhead allowance for indirect expenses.
Value added tax for projects in the 7th Framework Programme is booked separately under the following cost type: “0284 Overhead”. This makes it easier to keep track of those funds in the project account that are available for spending on direct project costs.
Please note: For Horizon 2020, value added tax is considered a direct cost.
Participant Portal
In the Participant Portal of the European Commission, you have various online options of interacting with the Commission. The services provided in the portal cover the entire application and project cycle and can thus help streamline workflows.
Please authorise our EU coordinator Stefanie Preuß as a contact person in the portal after your funding application has been approved. She will take care of all further required administrative steps.