General information
All research funds approved by the state are made available in addition to the university’s regular budget funds and are thus classified as external funds.
State-approved funds are called “Kassenanschläge” (funds made available by one state institution that another is authorised to access). They are divided into actual “Kassenanschläge” managed by an external chapter (e.g. in the Ministry of Science, Research and the Arts or in the Ministry of Finance) and mock ones where the external funds are included into and managed by the university chapter (1414).
Both types are annual funds. The transfer of remaining funds in the external chapter must be authorised by the ministry. Please submit an official request and explain your reasons. The university decides about the transfer of remaining funds from university chapter 1414.
The funds are always approved for use by the university, not individual researchers or scientists, which means that the university administration (Project Administration) must handle all correspondence. We are happy to forward your request if the terms under which the funding was approved must be changed (e.g. extension of the project, re-dedication of funds) or if other questions arise.
Management of project funds
Once the funds have been approved, we put a request through to Financial Accounting to make the funds available in your project account for the current calendar year. You will receive a copy of the transfer order and approval letter for your information.
These funds can be spent during the current calendar year as provided for in the funding terms. If you suspect that you will not be able to guarantee the outflow of funds within the required time, please inform Project Administration about the estimated amount and the reasons for the delay. We will let you know whether you can transfer these funds to the next budget year (after asking the funding body's permission, if required).
At the beginning of the new calendar year, we will once again access the amount that is due to you and credit it to the project account. We also prepare the financial statement for the previous year, if required.